Protocols for On-Campus, In-Person Meetings and Events
July 20, 2021
Dear Campus Community,
In preparation for the repopulation of our campus, this communication will help to provide guidance for in-person meetings and events. Please note that we are still required to follow the health and safety guidelines that were communicated on June 21, 2021.
Please also note that these health and safety protocols do not apply to instructional activities (classroom/laboratory) or intercollegiate athletic events. Guidelines for these activities and events will be provided in the near future.
Indoor Meetings and Events (On-Campus/Off-Campus)
- Make room reservations using 25Live or the applicable scheduling process for a particular space.
- Reduced room capacity is no longer required (unless food and beverages will be provided).
- Provide hand sanitizer and disinfecting wipes. (Request supplies online from the campus Warehouse)
- Contact Facilities Management to schedule any additional cleaning services.
- Face Coverings:
- All members of our campus community (students, employees, whether vaccinated or unvaccinated) are required to wear face coverings indoors. Employees (including those with a medical exemption) can request a face shield or N95 mask here.
- Physical Distancing:
- There are no longer any physical distancing requirements; however, attendees should do their best to maintain six feet of physical distance whenever removing their face covering to eat or drink.
- Event guests (who are not employees or students):
- Event invitations to community guests should include the reminders shared below. Event organizers may download this information here to post at the event entrance and for use on social media and event flyers:
- Guests should complete the Daily Health Screening Questionnaire in advance of coming to campus. If the screening questionnaire results in the guest receiving a red X, the guest should not attend the event.
- Guests who are unvaccinated are expected to wear face coverings in compliance with California Department of Public Health (CDPH) Face Covering Guidance, and those who are vaccinated should strongly consider wearing a face mask if unable to maintain physical distancing. Best efforts should be made to accommodate a six-foot physical distance if attendees will be removing their face covering to eat or drink.
- If guests become ill within two (2) days after the event, they must notify the event host. The host will then contact the campus Office of EHS/Risk Management at 559.278.6910 or via email@example.com.
Outdoor Events and Activities
- Face coverings are not required regardless of vaccination status, but highly encouraged if cannot socially distance.
- There are no physical distancing requirements.
If you have any questions about following these guidelines, please feel free to contact Lisa Kao, director of Environmental Health and Safety/Risk Management at firstname.lastname@example.org or Amy Luna, manager of Emergency Operations at email@example.com.
Vice President for Administration and Chief Financial Officer